THE ROLE
You will need the ability to prioritise a demanding and varied workload, performing all of Amicus’ key administrative duties to a high standard. Rewarding opportunity to be part of this leading death penalty human rights charity’s work. Amicus is dedicated to fair trials for those on Death Row in the US.
F/T role based in our central London office; basic hours are 10am to 6pm (incl. one hour for lunch) Monday to Friday; occasional evening and weekend work required. Possible flexibility in times (with the potential of some remote working) following the three-month induction period for the right candidate. We are a small team, and everyone pitches in to assist each other when necessary. The role’s direct line report is to the Director, but it is supervised on a day-to-day basis by the Operations & Legal Casework Manager. The role has day-to-day supervision responsibility for the office volunteers.
NB: If training is required for any of the key responsibilities it will be provided.
KEY RESPONSIBILITIES
All day-to day-office administration: including, inter alia:
- Often first point of contact for general enquiries.
- Membership: processing applications; chasing renewals; keeping database up-to-date.
- Biannual training programme: processing applications; liaising with venues; collating materials; communicating with delegates; guest speaker itineraries.
- Intern programme: processing applications; keeping database up-to-date; logistics for interview panel and interview dates.
- Casework: logistical support; keeping database up-to-date.
- Events: assisting with the preparation, planning and logistics of fundraising and awareness raising events; same for university talks (including for student groups).
- Journal: managing mailing list and subscriptions.
Office volunteers:
- Day-to-day supervision of office volunteers (who support this role’s administrative duties).
- In time, recruit and train new office volunteers.
- Finance: data entry and updates using Salesforce and Excel programmes.
- Student group programme: point of contact for existing student reps, including support for fundraising targets; keep ‘starter kit’ updated; recruit new students reps.
- Website and social media (Facebook, Instagram and Twitter): updates as required.
Managing the Director’s diary and emails. - Assisting the Director and Operations & Legal Casework Manager with ad hoc tasks and work as required.
SKILLS AND EXPERIENCE
- Ability to prioritise a demanding and varied workload.
- Strong attention to detail.
- Keen to be part of a small, committed team with a willingness to assist colleagues in all areas of the charity’s work when necessary.
- High level of IT skills, experience of Excel a necessity and the ability to learn new processes: Office suite in particular.
- Knowledge/experience of CMS systems (we use Salesforce).
- Ability to manage diary and emails for a third party.
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